Commute Policy

If a DGS vehicle is removed from its assigned location overnight to the operator’s residence with any frequency, this action constitutes commuting.

1. State employees who use a State vehicle for commuting purposes shall be subject to a commute charge to be collected by payroll deduction each pay period unless an exemption has been authorized by the Secretary of DGS and DBM Fleet Management. If the Assistant Secretary deems it appropriate that an employee within their program is qualified for an exemption from a State commute charge, the employee will be required to complete an MFOM-18, Certificate of Exemption and provide justification for the exemption. Employees should contact the DGS Fleet Manager for Certificate of Exemption forms.
    
2. A State Auto Commute Charge Form (MFOM-17) shall be completed by each employee who is permanently assigned a State vehicle. This shall be done regardless of whether or not the vehicle assignment is subject to a commute reimbursement charge. It is the employee’s responsibility to complete the appropriate commute forms and submit them to the DGS Fleet Manager.
    
3. Employees/Assigned Drivers/Fleet Coordinators shall report the commute mileage daily (if applicable) on the vehicle mileage log.
    
4. Employees who commute with a State vehicle are required to report their fringe benefit annually and report this figure to DBM. Because an employee is commute-charge exempt, does not make them exempt from fringe benefit reporting. The value of the fringe benefit will be included on the employees biweekly earnings statement and the annual Wage & Tax Statement (Form W-2). FICA tax will be withheld from employees who are FICA taxable.