Maryland Department of General Services

INVENTORY STANDARDS AND SUPPORT SERVICES DIVISION

Materials Management

DGS Inventory Control Manual (Full Manual) (PDF, 5.2 MB)
(To order a copy call 410-767-4595)
- Cover (PDF, 411 kb)
- Introduction (PDF, 17 kb)
- Contents (PDF, 42 kb)
- Section I - General Provisions (PDF, 18 kb)
- Section II - Inventory Controls (PDF,41 kb)
- Section III - General Inventory Management Requirements (PDF, 22 kb)
- Section IV - Excess Personal Property Disposition (PDF, 54 kb)
- Section V - Reporting Missing and Stolen Personal Property (PDF, 16 kb)
- Section VI - Exhibits and Forms (Listing) (PDF, 18 kb)
  - Exhibits:
    - Exhibit 1 - Inventory Control Account (PDF, 13 kb)
    - Exhibit 2 - Annual Report of Fixed Assets (PDF, 409 kb)
    - Exhibit 3 - Statement of Surplus Property Utilization by a Local Subdivision or Non-Profit Organization (PDF, 396 kb)
    - Exhibit 4 - Vehicle Changeover Authorization/Disposal Order (PDF, 25 kb)
    - Exhibit 5 - Request to Replace Motor Vehicles (DBM/FAU-1FY'xx) (PDF, 22 kb)
    - Exhibit 6 - Requisition to Replace Motor Vehicle Form (PDF, 11 kb)
    - Exhibit 7 - Odometer Disclosure Statement (PDF, 23 kb)
    - Exhibit 9 - Annual Report of Missing or Stolen State Property (PDF, 100 kb)
  - Forms:
    - DGS-950-1 - Annual Report of State Property, Materials and Supplies (PDF, 406 kb)
    - DGS-950-2 - Equipment Inventory Record Card (PDF, 402 kb)
    - DGS-950-3 - Motor Vehicle Record Card (PDF, 402 kb)
    - DGS-950-4 - Land and Building Record Card (PDF, 407 kb)
    - DGS-950-5 - Livestock Record Card (PDF, 411 kb)
    - DGS-950-6 - Materials and Supplies Physical Inventory List (PDF, 401 kb)
    - DGS-950-7 - Commodity Inventory Record Card (Materials and Supplies) (PDF, 403 kb)
    - DGS-950-8 - Report of Missing or Stolen Personal State Property (PDF, 403 kb)
    - DGS-950-9 - Excess Property Declaration
      PDF Version* (54.49 kb),
      MS Word Version* (68 kb)
      WordPerfect Version* (23 kb)
      *Click SAVE, then open document
    - DGS-950-10 - Missing/Stolen Personal State Property Write-Off Authorization (PDF, 14 kb)
    - DGS-950-11 - Excess Property Disposal Order (PDF, 8 kb)
- Appendices:
  - Appendix 1 - Procedure for the Disposal of Motor Vehicles (PDF, 41 kb)
  - Appendix II - Storeroom Techniques (Including procedures and controls) (PDF, 13 kb)
  - Appendix III - Physical Inventory Techniques for Materials and Supplies Storerooms (Including procedures and controls) (PDF, 12 kb)
  - Appendix IV - Cycle Counting (PDF, 13 kb)
  - Appendix V - Equipment Identification (PDF, 12 kb)
  - Appendix VI - Minimum Requirements for Computerized Inventory Systems (PDF, 15 kb)
  - Appendix VII - Procedure for Increasing the Dollar Value Threshold for Capitalizing Equipment Assets (PDF, 15 kb)
Oversees statewide management of inventories of materials, supplies, foodstuffs, State personal property, and excess property.
Provides agencies with technical automated inventory control assistance, establishing procedures and auditing programs
Other Forms:
- Agency Signature Authorization - Property Officer (63 kb)
- Agency Signature Authorization - Fleet Manager (85 kb)

Fuel Management and Dispensing System

97 refueling sites available statewide
Significant cost savings below private station prices
Most sites are accessible 24 hours a day, 7 days a week
Gasoline, diesel, motor oil and alternative fuels are available
Insures control and accountability of fuel purchases
Furnishes detailed and summary fuel cost data
Alternative Fuel Vehicle Refueling Sites

Fleet Management
- Administers Department's Fleet Management Program
301 W. Preston Street, Room 1009
Baltimore, MD 21201
(410) 767-0587

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MD Department of General Services